Conference Office Resources

Youth


Information Available from the Conference Office
RESOURCE MATERIAL FILING INDEX Many of these forms and materials are available on The United Church of Canada website at Index of Handbooks and Index of Forms CANDIDACY IN THE UNITED CHURCH CAN 200 Presbytery/District Record Card for Inquirers/Candidates CAN 202b Application to be Received as a Candidate for the Order of Ministry CAN 203 Actions by Session and Presbytery/District Regarding Inquirers CAN 203b Approval of Appointment CAN 204 Initial Certification to School or Program CAN 205 Candidate Self-Assessment Form CAN 206 Annual Confirmation of Status by Presbytery/District CAN 209 Application for Ordination or Commissioning CAN 210 Process for discernment and Candidacy CAN 213 Procedures for the Presbytery/District E&S Committee CAN 217 Annual Theological School Repoirt to Presbytery/District E&S Committee Regarding Candidates for the Order of Ministry CAN 218 Final Theological School Report to Presbytery/District/Conference CAN 220 Presbytery/District E&S Committee Summary Report for Conference E&S Committee Final Interview CAN 233 Interviewing Inquirers and Candidates for the Order of Ministry SME 221 Supervised Ministry Education : An Overview SME 222 Lay Supervision Team: a Guide SME 223 Process for Supervised Minsitry Educaiton SME 224 Financial Information for Supervised Ministry Education SME 226 Learning Together: A Covenanting Resource For Supervised Ministry Education SME 227 Precedures for the Donference Committee on Internship and Educational Supervision CONFERENCE INTERVIEW BOARD CIB 270a Conference Interview Board Personal Information Form CIB 270b Procedures for the Conference Interview Board CIB 270c Conference Interview Board Reference Form DISCERNMENT DIS 201 Action Recognizing an Inquirer by Session and Presbytery/District DIS 202a Report and Recommendation of Discernment Committee CAN 210 Process for Discernment and Candidacy SHORTER COURSE SC 211 Application for Admission to the Shorter course SC 212 Presbytery/District Recommendation re Shorter Course Application THE INTERNSHIP PROGRAMME FFE 216 Division of Ministry Personnel and Education Internship Programme Application Form Student Supply Internship MEPS 219 Division of Ministry Personnel and Education, Education and Ministry Vocations Order Form FFE 221 Learning in Community, an Invitation to Ministry MEPS 222 Helpful Hints for the Lay Supervision Team FFE 224 Internship Programme and Financial Information 2003-2004 MEPS 226 Learning Together, A Covenanting Resource for Educational Supervision FFE 228 Site Application for Pastoral Charge Internship (to be handed out with >Learning in Community@) DESIGNATED LAY MINISTRY / INTERIM MINISTRY RESOURCES DLM 500 Presbytery / District Record Card for Designated Lay MInister Appointment or Recognition DLM 503 Application for AppointmentDesignated Lay Minister DLM 505 Application to be Recognized as a Designated Lay Minister DLM 508 Designated Lay Minister Evaluation Report of Educational Supervision DLM 520 Presbytery / District E & S Committee Summary Report STAFF ASSOCIATE RESOURCES FFE 701 Application to be Received as a Staff Associate ADMISSION OF MINISTERS FROM OTHER DENOMINATIONS ADM 300 Presbytery / District Record Card for Applicants for Admission ADM 301 Admission Applicant Checklist ADM 305 Application to Ministry and/or to Be Considered for a Diaconal/Ordained Supply Ministry ADM 306 Presbytery/District Action re: Applicant for Admission and Suitability for Ministry ADM 309a Intent to Recommend Re-Admission of a Person to the Order of Ministry ADM 309b Intent to Recommend Admission of a Minister From Another Church ADM 310 Annual Confirmation by Presbytery/District of Status re Applicants for Admission ADM 311 Annual Report of Colleges to Presbytery/Distric E&S Committee re: Status of Applicants for Admission ADM 320 Presbytery/District E&S Committee Summary Report for Conference E&S Committee Final Interviews for Applicants for Admission to the Order of Ministry Handbook for Admission of Ministers from Other Denominations to the Order of Ministry of The United Church of Canada MINISTRY PERSONNEL SERVICES / PASTORAL RELATIONS MEPS 401 Ministry Personnel Profile Part 1 MEPS 402 Ministry Personnel Profile Part 2 Supplement to Forms MEPS 401 and MEPS 402 MEPS 403 Record of Joint Needs Assessment Report MEPS 424 Record of Ministry Personnel Eligible for Availability List MEPS 425 Record of Pastoral Charge Vacancy/Opening MEPS 426 Application for Settlement: Order of Ministry MEPS 427 Record of Pastoral Charge Request for Settlement MEPS 433 Record of Appointment to Pastoral Charge MEPS 434 Record of Settlement to Pastoral Charge MEPS 435 Record of Call to Pastoral Charge MEPS 436 Manse Information Summary Sheet MEPS 441ps Report of the Pastoral Charge Supervisor MEPS 442yr Record of Ministry Personnel to be Retained on Roll Application to Become a Voluntary Associate Minister (VAM) MEPS 445 Record of Discontinued Service Listing MEPS 446 Guidelines for Developing Ministry Personnel Position Descriptions MEPS 451 Record of Transfer / Change MEPS 456 Form of Warrant to Covenant MEPS 460 Ministry and Personnel Committee evidence of Police Record Check MEPS 461 Record of Police Record Check for Members of the Order of Ministry left without charge or appointment Administration of the Sacraments Policy and Procedures Application Form for Permission to Administer the Sacraments and/or Authorization to be Licensed to Marry for Non-Ordained Ministry Personnel Certificate of Trustees Asking Consent of Presbytery Chair of the Board Congregational Board of Trustees Handbook Disability Administration in The United Church of Canada Employment Guidelines for Lay Employees in Pastoral Charges... Faithful Footsteps Guide for Board and Committee Members of Congregations in The United Church of Canada Guidelines for Committees Requiring Police Record Checks Guidelines for Pastoral Care in the Event of Separation and Divorce Among Ministry Personnel Guidelines for Record Keeping in The United Church of Canada Guidelines Related to Congregational Accountable Ministry Handbook for Church Treasurers Handbook for Ministry & Personnel Committees Interim Ministry in the United Church of Canada Interim Ministry Handbook Just Language, Working Toward Inclusive Community Managing Your Congregation=s Records Maternity Parental and Adoption Leave Policy and Implementation Guidelines Ministry Couples in The United Church of Canada Pastoral Ethics: A Working Handbook Pastoral Relations Handbook ( for JNAC Committees and Search Committees $7.25) can be used in conjunction Pastoral Relations Guide Pastoral Relations Guide (for members of JNAC Committees) Pastoral Relations: Thinking Generally Policies for Presbytery Appointments Policy on Personnel Records Presbytery Reviews Procedures Related to >Charges= and >Hearings= The Professional Church Secretaries Handbook Trustworthy Care and A Tender Trust When Disability / Illness Interrupts The Pastoral Relationship GOVERNMENT EMPLOYMENT STANDARDS Clergy Residence Deductions Employment Information Income Tax Information re: Ministry Personnel Housing Deduction Guide for Joint Health and Safety Committees and Representatives in the Workplace Guide to the Occupational Health and Safety Act Moving Expenses Information Ontario Disability Support Program Ontario Employment Standards Act Taxes and the Church Minister=s Housing Vehicle, Travel and Sales Expenses of Employees PERSONAL EMPLOYMENT INFORMATION Certification of Car Insurance Change of Status Record Direct Deposit Form Executive Staff Review General Insurance Plan, The United Church of Canada Job Data Questionnaire Long Term Disability Forms (Maritime Life) Personal Data Form Reference Check Form Restorative Care Plan (The Department of Pensions and Group Insurance) Salary and Allowances Schedules and Moving Costs WOMEN IN MINISTRY / SUPPORT AND ADVOCACY SERVICES Affirmative Action: Five Pamphlet Set How Will We Team? Making the Most of Multiple Staff Ministry Policy and Procedures Document on Sexual Abuse and Child Abuse SEHAC Resource Packet So You're Expecting!! A Resource for Ministry Personnel regarding Maternity Parental and Adoption Leave Women's Voices THEOLOGICAL EDUCATION Application for Torrance E. Bissell Bursary Fund Education for Church Leadership Coordinating Committee Report to General Council Handbook for Local Campus Ministry Committees Interim Ministry Network, Inc., Basic Education McGeachy Publications Morton MacCallum-Paterson: Toward a Justice that Heals, Volume I R. Alex Sim: The Plight of the Rural Church, Volume II Benjamin Smillie: Social Ethics, A Biblical Perspective, Volume III Lois Miriam Wilson: Telling Her Story, Volume IV Clifford Elliott: A Bloody Right to Be Here, Volume V Robin Smith: The United Church and Its Men, Volume VI McGeachy Scholarship Guidelines & Prospectus Rowntree Learning Fund for Leaders W. Norman McLeod Scholarship FUNDS, GRANTS, FINANCIAL ASSISTANCE Application for Assistance from Personnel Emergency Fund Application for Compassionate Assistance Fund and kit Application for Local Initiatives Grant Application for Mission Support Grant Application for United Church Mission Outreach Ministry and Social Issues Projects Bay of Quinte Conference Loan Fund Conference Mission Support Grant - Instructions for Request and Summary Sheets Counseling Fund for Survivors of Sexual Abuse Department of Pensions and Group Insurance Application for Assistance Department of Pensions and Group Insurance Application for a Grant Emergency Supply Assistance Fund (for Pastoral Charges Following Personnel Disability or Death) Financial Resources Kit Legal Assistance Fund Ministers Loan Fund Special Assistance Funds of the General Council Support and Advocacy Fund Technology Grants Miscellaneous Funding Applications COUNSELING, GUIDANCE SERVICES Alberta Alcohol and Drug Abuse Commission Church Career Development Brochures Employee Assistance Program Interfaith Pastoral Counseling Centre Monitored Referral Procedure (MRP) Southdown Institute Suicide: an article on how to help someone who may be suicidal. MARRIAGE LICENCE Application for Registration Under Section 20 of the Marriage Act Application to Obtain/Retain a Marriage Licence (for retired ministry personnel) MISCELLANEOUS MATERIAL Aging Well: Theological Reflections on the Call and Retirement Bay of Quinte Conference Policies 1982-2002 By Popular Demand (a listing of popular titles available through UCRD) Camping Standards Manual (The United Church of Canada) Clergy Burnout Dispute Resolution Policy Handbook Guidelines for Architecture in the United Church of Canada Interview Information Justice and Reconciliation Joys & Challenges of Aging Miscellaneous Resources, Catalogues etc. Music in the United Church Shoe Boxes Stewardship Resources The Water Project Transforming Regional Bodies for Mission United Church Scrolls

Information Available from the Conference Office

RESOURCE MATERIAL FILING INDEX

Many of these forms and materials are available on The United Church of Canada website at Index of Handbooks and Index of Forms

CANDIDACY IN THE UNITED CHURCH

CAN 200 Presbytery/District Record Card for Inquirers/Candidates
CAN 202b Application to be Received as a Candidate for the Order of Ministry
CAN 203 Actions by Session and Presbytery/District Regarding Inquirers
CAN 203b Approval of Appointment
CAN 204 Initial Certification to School or Program
CAN 205 Candidate Self-Assessment Form
CAN 206 Annual Confirmation of Status by Presbytery/District
CAN 209 Application for Ordination or Commissioning
CAN 210 Process for discernment and Candidacy
CAN 213 Procedures for the Presbytery/District E&S Committee
CAN 217 Annual Theological School Repoirt to Presbytery/District E&S Committee Regarding Candidates for the Order of Ministry
CAN 218 Final Theological School Report to Presbytery/District/Conference
CAN 220 Presbytery/District E&S Committee Summary Report for Conference E&S Committee Final Interview
CAN 233 Interviewing Inquirers and Candidates for the Order of Ministry
SME 221 Supervised Ministry Education : An Overview
SME 222 Lay Supervision Team: a Guide
SME 223 Process for Supervised Minsitry Educaiton
SME 224 Financial Information for Supervised Ministry Education
SME 226 Learning Together: A Covenanting Resource For Supervised Ministry Education
SME 227 Precedures for the Donference Committee on Internship and Educational Supervision

CONFERENCE INTERVIEW BOARD
CIB 270a Conference Interview Board Personal Information Form
CIB 270b Procedures for the Conference Interview Board
CIB 270c Conference Interview Board Reference Form

DISCERNMENT
DIS 201 Action Recognizing an Inquirer by Session and Presbytery/District
DIS 202a Report and Recommendation of Discernment Committee

CAN 210 Process for Discernment and Candidacy

SHORTER COURSE
SC 211 Application for Admission to the Shorter course
SC 212 Presbytery/District Recommendation re Shorter Course Application

THE INTERNSHIP PROGRAMME

FFE 216 Division of Ministry Personnel and Education Internship Programme Application Form Student Supply Internship
MEPS 219 Division of Ministry Personnel and Education, Education and Ministry Vocations Order Form
FFE 221 Learning in Community, an Invitation to Ministry
MEPS 222 Helpful Hints for the Lay Supervision Team
FFE 224 Internship Programme and Financial Information 2003-2004
MEPS 226 Learning Together, A Covenanting Resource for Educational Supervision
FFE 228 Site Application for Pastoral Charge Internship (to be handed out with >Learning in Community@)

DESIGNATED LAY MINISTRY / INTERIM MINISTRY RESOURCES
DLM 500 Presbytery / District Record Card for Designated Lay MInister Appointment or Recognition
DLM 503 Application for AppointmentDesignated Lay Minister
DLM 505 Application to be Recognized as a Designated Lay Minister
DLM 508 Designated Lay Minister Evaluation Report of Educational Supervision

DLM 520 Presbytery / District E & S Committee Summary Report

STAFF ASSOCIATE RESOURCES

FFE 701 Application to be Received as a Staff Associate

ADMISSION OF MINISTERS FROM OTHER DENOMINATIONS

ADM 300 Presbytery / District Record Card for Applicants for Admission
ADM 301 Admission Applicant Checklist
ADM 305 Application to Ministry and/or to Be Considered for a Diaconal/Ordained Supply Ministry
ADM 306 Presbytery/District Action re: Applicant for Admission and Suitability for Ministry
ADM 309a Intent to Recommend Re-Admission of a Person to the Order of Ministry
ADM 309b Intent to Recommend Admission of a Minister From Another Church
ADM 310 Annual Confirmation by Presbytery/District of Status re Applicants for Admission
ADM 311 Annual Report of Colleges to Presbytery/Distric E&S Committee re: Status of Applicants for Admission
ADM 320 Presbytery/District E&S Committee Summary Report for Conference E&S Committee Final Interviews for Applicants for Admission to the Order of Ministry

Handbook for Admission of Ministers from Other Denominations to the Order of Ministry of The United Church of Canada

MINISTRY PERSONNEL SERVICES / PASTORAL RELATIONS

MEPS 401 Ministry Personnel Profile Part 1
MEPS 402 Ministry Personnel Profile Part 2
Supplement to Forms MEPS 401 and MEPS 402
MEPS 403 Record of Joint Needs Assessment Report
MEPS 424 Record of Ministry Personnel Eligible for Availability List
MEPS 425 Record of Pastoral Charge Vacancy/Opening
MEPS 426 Application for Settlement: Order of Ministry
MEPS 427 Record of Pastoral Charge Request for Settlement
MEPS 433 Record of Appointment to Pastoral Charge
MEPS 434 Record of Settlement to Pastoral Charge
MEPS 435 Record of Call to Pastoral Charge
MEPS 436 Manse Information Summary Sheet
MEPS 441ps Report of the Pastoral Charge Supervisor
MEPS 442yr Record of Ministry Personnel to be Retained on Roll
Application to Become a Voluntary Associate Minister (VAM)
MEPS 445 Record of Discontinued Service Listing
MEPS 446 Guidelines for Developing Ministry Personnel Position Descriptions
MEPS 451 Record of Transfer / Change
MEPS 456 Form of Warrant to Covenant
MEPS 460 Ministry and Personnel Committee evidence of Police Record Check
MEPS 461 Record of Police Record Check for Members of the Order of Ministry left without charge or appointment

Administration of the Sacraments Policy and Procedures
Application Form for Permission to Administer the Sacraments and/or Authorization to be Licensed to Marry for Non-Ordained Ministry Personnel
Certificate of Trustees Asking Consent of Presbytery
Chair of the Board
Congregational Board of Trustees Handbook
Disability Administration in The United Church of Canada
Employment Guidelines for Lay Employees in Pastoral Charges...
Faithful Footsteps
Guide for Board and Committee Members of Congregations in The United Church of Canada
Guidelines for Committees Requiring Police Record Checks
Guidelines for Pastoral Care in the Event of Separation and Divorce Among Ministry Personnel
Guidelines for Record Keeping in The United Church of Canada
Guidelines Related to Congregational Accountable Ministry
Handbook for Church Treasurers
Handbook for Ministry & Personnel Committees
Interim Ministry in the United Church of Canada Interim Ministry Handbook
Just Language, Working Toward Inclusive Community
Managing Your Congregation=s Records
Maternity Parental and Adoption Leave Policy and Implementation Guidelines
Ministry Couples in The United Church of Canada
Pastoral Ethics: A Working Handbook
Pastoral Relations Handbook ( for JNAC Committees and Search Committees $7.25) can be used in conjunction Pastoral Relations Guide
Pastoral Relations Guide (for members of JNAC Committees)
Pastoral Relations: Thinking Generally
Policies for Presbytery Appointments
Policy on Personnel Records
Presbytery Reviews
Procedures Related to >Charges= and >Hearings=
The Professional Church Secretaries Handbook
Trustworthy Care and A Tender Trust
When Disability / Illness Interrupts The Pastoral Relationship

GOVERNMENT EMPLOYMENT STANDARDS

Clergy Residence Deductions
Employment Information
Income Tax Information re: Ministry Personnel Housing Deduction

Guide for Joint Health and Safety Committees and Representatives in the Workplace
Guide to the Occupational Health and Safety Act
Moving Expenses Information
Ontario Disability Support Program
Ontario Employment Standards Act
Taxes and the Church Minister=s Housing
Vehicle, Travel and Sales Expenses of Employees

PERSONAL EMPLOYMENT INFORMATION

Certification of Car Insurance
Change of Status Record
Direct Deposit Form
Executive Staff Review
General Insurance Plan, The United Church of Canada
Job Data Questionnaire
Long Term Disability Forms (Maritime Life)
Personal Data Form
Reference Check Form
Restorative Care Plan (The Department of Pensions and Group Insurance)
Salary and Allowances Schedules and Moving Costs

WOMEN IN MINISTRY / SUPPORT AND ADVOCACY SERVICES

Affirmative Action: Five Pamphlet Set
How Will We Team? Making the Most of Multiple Staff Ministry
Policy and Procedures Document on Sexual Abuse and Child Abuse
SEHAC Resource Packet
So You're Expecting!! A Resource for Ministry Personnel regarding Maternity Parental and Adoption Leave
Women's Voices

THEOLOGICAL EDUCATION

Application for Torrance E. Bissell Bursary Fund
Education for Church Leadership Coordinating Committee Report to General Council
Handbook for Local Campus Ministry Committees
Interim Ministry Network, Inc., Basic Education
McGeachy Publications
Morton MacCallum-Paterson: Toward a Justice that Heals, Volume I
R. Alex Sim: The Plight of the Rural Church, Volume II
Benjamin Smillie: Social Ethics, A Biblical Perspective, Volume III
Lois Miriam Wilson: Telling Her Story, Volume IV
Clifford Elliott: A Bloody Right to Be Here, Volume V
Robin Smith: The United Church and Its Men, Volume VI
McGeachy Scholarship Guidelines & Prospectus
Rowntree Learning Fund for Leaders
W. Norman McLeod Scholarship

FUNDS, GRANTS, FINANCIAL ASSISTANCE

Application for Assistance from Personnel Emergency Fund
Application for Compassionate Assistance Fund and kit
Application for Local Initiatives Grant
Application for Mission Support Grant
Application for United Church Mission Outreach Ministry and Social Issues Projects
Bay of Quinte Conference Loan Fund
Conference Mission Support Grant - Instructions for Request and Summary Sheets
Counseling Fund for Survivors of Sexual Abuse
Department of Pensions and Group Insurance Application for Assistance
Department of Pensions and Group Insurance Application for a Grant
Emergency Supply Assistance Fund (for Pastoral Charges Following Personnel Disability or Death)
Financial Resources Kit
Legal Assistance Fund
Ministers Loan Fund
Special Assistance Funds of the General Council
Support and Advocacy Fund
Technology Grants
Miscellaneous Funding Applications

COUNSELING, GUIDANCE SERVICES

Alberta Alcohol and Drug Abuse Commission
Church Career Development Brochures
Employee Assistance Program
Interfaith Pastoral Counseling Centre
Monitored Referral Procedure (MRP)
Southdown Institute
Suicide: an article on how to help someone who may be suicidal.

MARRIAGE LICENCE

Application for Registration Under Section 20 of the Marriage Act
Application to Obtain/Retain a Marriage Licence (for retired ministry personnel)

MISCELLANEOUS MATERIAL

Aging Well: Theological Reflections on the Call and Retirement
Bay of Quinte Conference Policies 1982-2002
By Popular Demand (a listing of popular titles available through UCRD)
Camping Standards Manual (The United Church of Canada)
Clergy Burnout
Dispute Resolution Policy Handbook
Guidelines for Architecture in the United Church of Canada
Interview Information
Justice and Reconciliation
Joys & Challenges of Aging
Miscellaneous Resources, Catalogues etc.
Music in the United Church
Shoe Boxes
Stewardship Resources
The Water Project
Transforming Regional Bodies for Mission
United Church Scrolls